AI that gets work done while you sleep.
Routines are mini AI agents that handle your repetitive work — daily morning digests, weekly client reports, lead follow-ups, document drafts — automatically, on your schedule, in your voice.
Most AI is reactive. You ask, it answers. Routines flip that. Set up a Routine once and GearHead does the work on its own — on the schedule you choose, using the tools you connect, in the voice you picked. Each Routine is actually a multi-agent system that plans, executes, reviews, and delivers just like a real team member would.
What it does for you
Routines aren't just scheduled prompts. They're a four-stage multi-agent system that thinks before it acts.
Plans the work itself
GearHead's decomposition agent breaks your Routine into discrete tasks, figures out dependencies, and decides which tools to use — before any work starts.
Runs across 38 tools
Each step can pull from Gmail, your calendar, Slack, your CRM, Drive, QuickBooks — any tool GearHead is connected to. The Routine orchestrates them all.
Reviews its own output
A separate reviewer agent checks the work before delivery. Catches errors, missing data, and weak phrasing. Iterates until quality bar is met.
Delivers however you want
Email, Slack DM, in-chat, posted to a calendar, saved to a Google Doc, sent to your CRM. Pick the destination per Routine.
Runs on your schedule
Hourly, daily, weekly, monthly, or custom cron-style schedules. Plus one-time, on-demand triggers, and event-driven runs (new email, new lead, calendar invite).
Built-in cost guardrails
Each Routine has a budget and model preferences. GearHead routes to cheaper models when accuracy allows, premium models when it doesn't. You set the cap.
From setup to running in minutes
Describe what you want
Tell GearHead "summarize my morning email" or "run my weekly client report." No code, no flowchart builder. Just conversation.
Set the schedule
Pick how often it runs — daily, weekly, on a trigger, or on demand. Set the time and timezone.
Pick the delivery
Email to you, Slack to the team, saved to a Doc, posted to a chat thread, sent to a CRM — wherever the work belongs.
Let it run
Routines run themselves. You get the output. Edit or adjust anytime — GearHead remembers your tweaks for future runs.
Who's using Routines
Daily morning briefing
Every weekday at 7am, GearHead checks your email, calendar, and Slack — and emails you a one-page brief: what needs your attention, what got done overnight, what's coming today.
Weekly client report drafting
Every Friday afternoon, GearHead pulls last week's ad data, organic traffic, and conversion numbers — and drafts the client report in your brand voice. You review and send.
New matter intake follow-up
When a new lead form arrives, GearHead drafts the intake confirmation email, creates a matter folder in your DMS, and adds the consultation to your calendar with prep notes.
End-of-day job summary
Every weekday at 6pm, GearHead pulls completed jobs from your scheduler, generates invoice drafts in QuickBooks, and texts you any flagged jobs that need your attention before tomorrow.
Pre-session prep brief
30 minutes before each session, GearHead surfaces the client's recent notes, last session's themes, and any flagged follow-ups — quietly, in your private dashboard.
Insurance authorization check
Each morning, GearHead reviews tomorrow's appointments, flags any with missing prior authorizations, and drafts the auth-request faxes for your front-desk to review and send.
Stop doing the same work every day. Let Routines run it.
Our team will walk you through Routines live — and help you map your first one to a real workflow in your business.