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AI that knows codes, specs, and the job site.
HVAC, plumbing, electrical, construction, landscaping, fleet operations. The phone needs answering. Estimates need writing. Codes need checking. GearHead handles all three — and knows the difference between Div 23 and Div 26.
Why GearHead for Contractors & Trades
Trades work is technical, regulated, and constantly interrupted. Here's where GearHead earns its keep.
The phone is always answered
AI phone agent picks up when you're on a roof, in a crawl space, or driving between jobs. Captures every lead, books service calls, takes detailed messages, and sends summaries straight to your CRM and JobNimbus.
Codes & specs at your fingertips
Construction Subcontractor playbook, CSI MasterFormat, HVAC Submittals, Mechanical Div 23, Electrical Div 26, Telecom Div 27, Trade Codes, Construction Safety. Plus AHRI HVAC Directory, state licensing boards. Real practice knowledge, not LLM guesses.
Estimates & jobs in real time
Drag-in a spec sheet, GearHead drafts the estimate. Job costing stays current across labor, materials, and time. Submittal review against industry standards. Integrates with JobNimbus, QuickBooks, Harvest.
What GearHead actually does for you.
A representative day for a contractor running a small crew with GearHead deployed across the team.
Crew briefing
GearHead has pulled today's scheduled jobs, weather for each location, and any client notes from previous visits. Your crew gets a one-page briefing on their phones.
Calls during the morning push
While crew is en route to jobs, the phone agent handles three incoming calls. Books a Tuesday estimate. Captures a leak emergency, escalates to you. Tells the third caller their service tech is running 20 minutes late.
A submittal review
GC sends an HVAC submittal for review. You hand it to GearHead, which checks against Div 23 standards, AHRI certifications, and your project specs. Flags one performance mismatch and one missing electrical coordination note.
Quick estimate
New lead asks for a ballpark on a panel upgrade. You feed GearHead the photos and customer info. It pulls comparable jobs from your history, current material prices, and drafts a written estimate. You review and send.
End-of-day check-ins
Field tech sends today's completion notes via voice memo. GearHead transcribes, updates the job in JobNimbus, drafts the invoice in QuickBooks, and flags one job that needs a callback tomorrow.
Tomorrow's prep
GearHead pulls tomorrow's scheduled work, runs an MEP coordination check across crews, surfaces any permit deadlines or code questions. You're ready before you finish dinner.
Most valuable features for your industry
The features that move the needle for contractors and trades.
AI Phone Agent
Catches every call while you're on the job site. Books, captures leads, escalates emergencies.
Trade Playbooks
Construction subcontractor review, MEP coordination, codes, safety, field service practices.
Submittal Review
HVAC submittals, electrical specs, contracts reviewed against industry standards.
Job Costing
Labor, materials, and time tracked per job. Auto-categorized for QuickBooks.
Lead → CRM
New leads from calls, forms, and email pushed to JobNimbus, HubSpot, or Salesforce.
Routines
Crew briefings, daily completion reports, weekly invoicing — all automated.
Meet Anthony
Field supervisor turned ops lead. Knows the codes. Talks like a foreman.
Anthony was built for the trades. Direct, practical, and code-literate. Reads specs like a senior contractor, talks like a crew lead, and doesn't waste your time. When you need a different angle, Vicky handles operations and dispatch, GearHead handles tech-heavy questions, and Dave handles patient walkthroughs for less-technical customers.
Get GearHead working on your trucks.
Book a walkthrough — we'll show GearHead handling calls, estimates, and submittals for a contracting business like yours.