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Plan anything. GearHead handles the structure.
Project plans, client roadmaps, proposals, event plans, product launches, hiring plans. Whatever you need to plan, track, and deliver: GearHead gives it structure, surfaces past decisions, and keeps the moving parts in one place.
Most planning lives in disconnected docs, spreadsheets, and channels. The plan starts strong, then dies in version drift. GearHead's Planning Tool gives any plan real structure , goals, milestones, deliverables, owners, dates, dependencies, and connects it to your business memory so past decisions are visible and patterns from earlier projects surface. Project plans don't exist in isolation. Neither should yours.
What it does for you
What you can actually plan with it.
Project plans with dependencies
Software launches, construction projects, client engagements. Phases, milestones, deliverables, owners, dates. Critical path visible. Dependencies tracked. Updates ripple through automatically.
Proposals that draft themselves
GearHead remembers what you charged similar clients, what scope worked, what didn't. Drafts new proposals at 70% complete. You refine the strategy and pricing, not the boilerplate.
Client roadmaps
For agencies, consultancies, and service businesses. Quarterly client roadmaps with deliverables, milestones, and check-ins. Auto-share status updates. Clients see progress in real time.
Event & launch plans
Product launches, conference plans, marketing campaigns. Pre-launch, launch day, post-launch phases. Cross-team coordination. Comm plans, asset checklists, day-of run-of-show.
Hiring plans
Role definitions, comp ranges (with Census-informed benchmarks), interview loops, scoring rubrics. Roll the hiring plan into routines that publish job posts and track applications.
Memory-aware planning
Every plan connects to your business memory. Past clients with similar work surface. Past launches with similar scope surface. Past hires with similar role surface. Pattern recognition across years.
From setup to running in minutes
Start with a goal
In chat: "I need a plan for the Q3 product launch" or "draft a proposal for the Henderson account." Plan starts with what you want to accomplish.
GearHead structures it
Phases, milestones, owners, dates, generated based on the goal type and your business history. Editable everywhere.
Refine collaboratively
Ask GearHead to push back: "is this realistic?" "what am I missing?" "what went wrong last time?" Uses memory to give specific, evidence-based answers.
Ship it across tools
Plan exports to Linear, Jira, Asana, Trello, Notion, or stays in GearHead. Routines monitor progress and flag drift.
Who's using Planning Tool
Client roadmap in 15 minutes
New retainer signed. Account manager asks GearHead to draft a quarterly roadmap. GearHead pulls the SOW, references similar past clients, generates a 12-week roadmap with deliverables and owners. Client gets it before the kickoff call.
Project plan with code dependencies
New commercial build kicks off. Project manager asks for a schedule. GearHead pulls the spec, applies the CSI MasterFormat playbook, generates a phase-by-phase plan with trade coordination, inspection holds, and permit dependencies.
Proposal at 70% draft
Prospect asks for a proposal. Consultant gives GearHead the scope of work. GearHead pulls past pricing for similar engagements, references what worked and didn't, drafts the proposal with appropriate scope and pricing. Consultant refines for 20 minutes and sends.
Launch plan with cross-team coordination
Product launch in 6 weeks. GearHead generates a phase plan, engineering, marketing, sales enablement, support readiness, customer comms. Owners assigned. Routines auto-track each workstream.
Plan something real, with GearHead.
Book a walkthrough, bring a real planning challenge and we'll demo the Planning Tool with your actual context.