Built by an SMB owner · Patent Pending

AI built by a business owner.
For business owners.

GearHead remembers your whole business, across every conversation, every team member, every tool, and gets work done across 38 connected platforms. Not just a smarter chat box.

Start in minutes · Or book a walkthrough first · No long contracts

Mini-agents that run your repeat work automatically Remembers you across every conversation, forever Answers calls, books appointments, takes messages Finds risks and compliance gaps in contracts Transcribes, summarizes, and pulls action items 38+ tools, deep two-way sync, not just MCP Research competitors, leads, and local market data Write once, publish to WordPress, newsletter, and social 8 expert teammates with their own voice and skill set
Routines
Mini-agents that run your repeat work automatically

Looking for GearHead for personal use, meal plans, family scheduling, personal projects, or your kids?

See GearHead Personal →

Used by business owners and professionals across

Medical & dental Legal firms Contractors & trades Therapy & coaching Marketing agencies Solo consultants
Why GearHead

Three reasons it's different from the big guys.

ChatGPT and Claude have improved a lot in 2026, they finally remember things across chats. But there's a deep architectural difference between remembering a few preferences and modeling your entire business. Here's where GearHead is structurally different.

Built for small business

Built for you, not enterprise IT

The big AI platforms target Fortune 500 or chase consumer scale. GearHead was built by a small business owner who's run a team for 18 years. Personalized onboarding, phone & email support, customizations that fit your business, not theirs.

Memory that spans your whole business

Memory that spans your whole business

ChatGPT remembers about 1,400 words of preferences. Claude carries a 24-hour summary forward. GearHead builds a structured entity graph (clients, projects, decisions, relationships) that's shared across your team with role-based permissions. It's the difference between remembering you and modeling your business.

8 AI personas

8 AI teammates, each with expertise

You can create custom GPTs or use Claude Projects, but you're still configuring one base model. GearHead ships with 8 hand-tuned personas: GearHead for tech, Kathy for office management, Byron for executive strategy, Vicky for trades, and four more. Each with its own voice, vocabulary, and skill tuning.

The platform

Everything you'd hire five people for, in one place.

GearHead isn't a chatbot with extras bolted on. It's an operations platform with dozens of built-in tools, 38+ deep two-way integrations, 36 codified industry playbooks, and 60+ real-time data sources (federal agencies, state statutes, court records, regulatory databases, news monitoring, census & business intelligence) all wired into the same memory.

See all features →

An honest comparison

What's structurally different about GearHead.

Claude and ChatGPT have shipped real memory and tool features in 2025-2026. They're good products. Here's exactly where GearHead's architecture goes deeper, verified against their published documentation as of May 2026.

ChatGPT
(Plus / Pro / Team)
Claude
(Pro / Max / Team)
GearHead AI
(All tiers)
Memory across chats
Saved memories list (capped ~1,400 words)
24-hour synthesized summary
Structured entity graph + semantic vectors, no published cap
Memory shared across team
Per-user only, not shared
Per-user only, not shared
Yes, with role-based permissions
Entity relationships tracked
No, flat fact list
No, narrative summary
Yes, people, companies, projects, relationships
Proactive context surfacing
Reactive only, when you reference saved facts
Reactive only, recalls in standalone chats
Surfaces relevant context on every turn
Import memory from other AIs
No
ChatGPT import only
ChatGPT, Claude, Gemini, DeepSeek
Persona system
Custom GPTs (DIY, one base model)
Projects + custom instructions (one base model)
8 hand-tuned personas with distinct voices
AI phone agent
Not available
Not available
Built in, answers, books, takes messages
Built-in tools (CRM, time tracking, campaigns, etc.)
Connectors via plugins
Connectors via MCP
38+ native tools with deep two-way sync
Built specifically for SMB workflows
Consumer + enterprise focus
Developer + enterprise focus
SMB-first, that's the entire point

Comparison based on publicly documented features as of May 2026. ChatGPT and Claude continue to improve rapidly, we'll keep this comparison updated. See the technical breakdown →

Real expertise, not web guesswork

The other AIs search the web. GearHead knows your field.

Most AI assistants answer specialized questions by Googling and hoping. GearHead is wired into 36 codified industry playbooks and 60+ authoritative live data sources, pulled in real time from federal agencies, state legislatures, case law, regulatory databases, and licensing boards. Every chat, every routine, every document review.

36 Industry Playbooks

Codified standards. Real practice knowledge.

Hand-built knowledge bases for the way work actually gets done in regulated industries. GearHead pulls from these any time you ask, run a routine, or review a document, so the answer reflects how a senior practitioner would handle it, not a generic LLM guess.

• Water Rights & Compliance
• Environmental (NEPA, ESA)
• Conservation Easement
• Funder Grant Compliance
• Real Estate Transactions
• SaaS & Software Contracts
• Healthcare Provider Agreements
• Manufacturing Supply
• Marketing & Agency
• Professional Services (MSA)
• Construction Subcontractor
• CSI MasterFormat Spec
• HVAC Submittal Review
• Mechanical (Div 23)
• Electrical (Div 26)
• Telecom (Div 27)
• Construction Safety
• Field Service Practice
• Trade Codes Practice
• Social Work Practice
• Mental Health Counseling
• School Counseling
• K-12 Education
• Music Education
• Higher Education
• Primary Care Behavioral
• Medication Management
• Medical Office Practice
• Law Firm Practice
• Accounting Office
• Strategy & Mgmt Consulting
• Wealth Management / RIA
• IT Support & MSP Ops
• Cybersecurity Practice
• Software Development
• Marketing Strategy
60+ Live Data Sources

Real-time, authoritative, regulator-grade.

GearHead reaches directly into federal agencies, state legislatures, court records, and licensing boards. Not screen-scraped news summaries, actual structured data, pulled live every time it's needed. New sources added weekly.

Federal Legal & Regulatory

Congress.gov, eCFR, Federal Register, Regulations.gov, GovInfo, CourtListener, SEC EDGAR, USA Spending, DOL Enforcement, FDA, USPTO

Federal Environmental & Scientific

EPA ECHO, USGS, FEMA, NREL, NLM / DailyMed / RxNav, CDC Wonder, NPI Registry, USDA NASS, Treasury Fiscal Data

State Statutes & Licensing

12 states direct (OR, WA, CA, TX, FL, AZ, IN, MA, MI, NY, OH, VA) plus LegiScan and OpenStates for all 50; licensing boards (Oregon CCB, Washington L&I, Idaho DOPL, California CSLB)

News & Market Monitoring

NewsAPI plus deep monitoring of Axios, Politico, AP, Reuters, Bloomberg, WSJ, FT, CNBC, MarketWatch, Nature, Stat News, NEJM, CDC, BBC, NPR, and more

Business & Local Intelligence

Google Places, Apollo.io, Yelp, BBB, LinkedIn, Facebook Pages, DataForSEO, AHRI HVAC Directory, US Census, Wikipedia/Wikidata, Weather (live + historical), Internet Archive, SerpAPI

Ask ChatGPT or Claude about an Oregon water rights variance, an NPDES permit deadline, or an HVAC submittal review.

They'll search the web and synthesize whatever they find. GearHead pulls the actual statute, the actual rule, and applies the actual playbook a senior practitioner would use, in real time, with citations.

Flexible pricing

Pay for what you actually use.

GearHead works for the way you actually live and work. Pick the path that fits, and pay only for what you need.

For You

GearHead Personal

A smart AI assistant for your life, not your job.

$19 /month

Basic plan, single user

  • ✓ Meal planning & family scheduling
  • ✓ Personal reminders & to-dos
  • ✓ Voice chat with 4 personas
  • ✓ Persistent personal memory
  • ✓ Email, calendar & drive integration

Coming Soon

GearHead Student Edition, a safe, age-appropriate version for kids and teens. Parent-controlled, learning-focused.

See GearHead Personal →
For Your Business

GearHead Business

Run your company smarter, solo, with a partner, or with a full team.

Most Popular

Pro

$29 /mo

Single user, self-employed

  • ✓ Full business tool suite
  • ✓ Memory + entity graph
  • ✓ All 8 AI personas
  • ✓ Monthly credits for add-ons

Teams

$39 /seat/mo

3+ seats, growing teams

  • ✓ Everything in Pro
  • ✓ Role-based permissions
  • ✓ Shared team memory
  • ✓ Per-user seat assignment

Pro & Teams: Add only what you need

Phone Agent Market Intelligence Premium Models Routines Document Review Image & Video Generation

Each plan includes monthly credits across every add-on, so you can try before you buy. See full pricing →

Our technical moat

They remember you. GearHead models your business.

All three platforms have memory in 2026. The architectures are very different, and the difference shows up the moment your work involves more than one person, one project, or one role.

📝 Saved Facts

ChatGPT (2026)

Flat list of facts ChatGPT extracts and saves about you. Capped at roughly 1,400 words total. Per-account, single-user. Good for personal preferences. Not designed for team or business context.

📋 Rolling Summary

Claude (2026)

Daily-synthesized written summary of recent conversations, carried forward across standalone chats. Project-scoped on paid tiers. Per-user, not shared with teammates inside a workspace.

🧠 Business Graph

GearHead

Entity graph + semantic vectors + temporal awareness + permission scoping. Models clients, projects, decisions, and relationships across your whole team. Imports memory from ChatGPT, Claude, Gemini, and DeepSeek.

See exactly how memory works →

The part no one talks about

The hardest part of running a business is having no one to think with.

Your spouse is tired of hearing about the client. Your friends don't know the context. Your team can't be your sounding board on team problems. So you carry it alone, until you don't have to.

One thing GearHead users describe over and over, usually a few weeks in, is that they didn't expect to actually talk to it. Not in the chatbot sense. In the way you talk to a long-tenured colleague who already knows the players, the projects, and what you've been losing sleep over.

🧠

It remembers the whole picture

You don't have to re-explain the client situation every time. GearHead knows the project history, the personalities involved, the decisions you've made, and the constraints you've mentioned across every conversation, yours and your team's.

🎙️

It hears the tone in your voice

Voice analysis picks up on stress, fatigue, or frustration. GearHead adjusts: quieter when you're tired, sharper when you're ready to dig in, more careful when something\'s weighing on you. Not therapy. Just the awareness a good colleague has.

🔗

It connects the dots like a coworker

The entity graph lets GearHead spot patterns across your business. "This sounds like the issue you had with the Henderson account in March, want me to pull up what you decided then?" That's not search. That's a real colleague drawing parallels.

It won't replace your spouse, your friends, your team, or your therapist.
But for the parts of your business only you have to carry, it's the closest thing to a real thinking partner that exists.

Years ago I had an assistant named Kathleen. She knew every client, every project, every quirk of how I worked. She'd remember things I forgot to mention. She'd connect dots I hadn't noticed. When she left, I tried to replace her with software, calendars, CRMs, project tools, then AI chatbots, and nothing came close.

So I started building what I actually wanted: an AI that worked the way Kathleen did. Remembered everything. Understood the business. Knew when I was stressed about a client, and which other clients had the same problem six months ago. That became GearHead.

It turns out I wasn't the only one who needed her.

Read the full story →

Two ways to get started.

Sign up and explore on your own, or book a 30-minute walkthrough with our team first. Both paths get you to the same product, just at your own pace.